About Randolph United Council

Randolph United Council is a nonprofit organization founded in 2022 to serve the unincorporated community of Randolph in Pinal County. Our vision is to create a thriving community where residents work together to revitalize homes, support economic development, and build a safe, sustainable future. 

Residents of Randolph and individuals with ancestral ties to Randolph will be given preference during the application review process.

The Administrative Assistant plays a vital role in supporting the systems, organization, and communication that help move this work forward.

Position Overview

The Administrative Assistant provides essential administrative and organizational support to Randolph United Council. This role helps keep day-to-day operations running smoothly by managing records, supporting communication, assisting with community programs, and helping put systems and processes in place. The position supports both staff and community-facing activities and serves as a key point of contact for the organization.

Key Responsibilities

Administrative & Office Support

• Provide general administrative support to Council leadership and staff

• Answer phones, respond to emails, and direct inquiries appropriately

• Maintain organized digital and physical files, records, and documentation

• Assist with scheduling meetings, interviews, and community events

• Prepare agendas, sign-in sheets, and meeting notes when needed

Community & Program Support

• Assist with community communications, including flyers, notices, and announcements

• Support tracking of community programs, job placements, and participant records

• Help coordinate logistics for community meetings, cleanups, and events

• Serve as a welcoming point of contact for residents and partners

Data, Reporting & Systems

• Enter and update data accurately in spreadsheets or databases

• Assist with grant, program, or internal reporting as directed

• Help develop and maintain basic administrative systems and workflows

• Track supplies, forms, and administrative needs

Professional Representation

• Represent Randolph United Council in a positive, respectful, and professional manner

• Maintain confidentiality of sensitive information

• Support the organization’s mission, values, and community-centered approach

Qualifications

• High school diploma or equivalent required

• Experience in administrative support, office assistance, or clerical work preferred

• Strong organizational and time-management skills

• Clear written and verbal communication skills

• Basic computer skills (email and microsoft suite products)

• Ability to work independently and as part of a team

• Commitment to community service and local engagement

Preferred Skills

• Familiarity with nonprofit or community-based organizations

• Experience supporting programs, grants, or community initiatives

• Comfortable working with diverse populations

• Bilingual skills a plus (but not required)

Work Environment

• Combination of office-based and community-based work

• Interaction with residents, staff, partners, and volunteers

• May require occasional evening or weekend work for community meetings or events

Schedule & Compensation

• Part-time, based on organizational needs

• Flexible scheduling may be available

• Compensation determined by Randolph United Council’s wage structure